Mike Hay Photography Privacy Policy
The General Data Protection Regulation (EU GDPR) is a European privacy law that regulates how individuals and organizations may collect, use, and retain the personal data of individuals.
Following the exit of the United Kingdom of Great Britain and Northern Ireland (UK) from the European Union (EU), at the end of the UK-EU transition period (December 31, 2020), the EU GDPR forms part of the body of retained EU law in the UK (UK GDPR), along with the UK Data Protection Act 2018 (DPA 2018), continues to be part of UK law.
References to the GDPR and its provisions in this Privacy Policy include the law as it applies to both EU GDPR and UK GDPR.
This Privacy Notice relates to Mike Hay Photography and is posted on the website www.mikehayphotography.com.
My contact details:
Name: Mike Hay
Address: The Steadings, Keltneyburn, PH15 2LF
Phone Number: 07789 930984
E-mail: mike_hay_photography@hotmail.com
Website: www.mikehayphotography.com
How I get the personal information and why I have it
Most of the personal information I process is provided to me directly by you for one of the following reasons:
· Enquiring about the Services I offer.
· Booking one of the Services I offer.
· Ordering a Gift Experience for someone else.
· Ordering prints from my site if available for sale.
I also receive personal information indirectly, from the following sources in the following scenarios:
· Personal/Direct Contact – This could be by telephone or in person and includes your Name, contact Email and Telephone Number if provided.
· Direct email to me – this could include Name, email address and telephone number.
· Main Contact Form on this website – This will include Name, Email Address and Telephone Number.
· Workshop Contact Form on this website – This will include Name and Email Address and Telephone Number (if provided).
· The Messaging and contact functions provided on my Google Business Profile and Google Analytics.
· The messaging and contact functions provided by Third Party Social Media sites including, but not limited to, Instagram, LinkedIn and Facebook.
· This website uses cookies and similar technologies, which are small files or pieces of text that download to a device when a visitor accesses a website or app. For information about viewing the cookies dropped on your device, visit The cookies Squarespace uses.
· These functional and required cookies are always used, which allow Squarespace, our hosting platform, to securely serve this website to you.
· These analytics and performance cookies are used on this website, as described below, only when you acknowledge our cookie banner. This website uses analytics and performance cookies to view site traffic, activity, and other data.
· This website collects personal data to power the site analytics, including:
· Information about your browser, network, and device
· Web pages you visited prior to coming to this website
· Your IP address
· This information may also include details about your use of this website, including:
· Clicks
· Internal links
· Pages visited
· Scrolling
· Searches
· Timestamps
· We share this information with Squarespace, our website analytics provider, to learn about site traffic and activity.
· This website includes commenting functionality on some pages which enables you to post a comment. This website collects personal data when you post a comment, including:
· Your name (which will be displayed as part of your posted comment)
· Your email address (optional, to let you know if someone replies to your comment)
· Your website URL (optional)
· This website includes “likes” functionality on some blog posts which enables you to “like” a post. This website collects personal data when you like a post to try to prevent the same person from liking the same post during the same visit, including:
· Information about your browser, network and device
· Details about the web page or content you shared or proposed to share
· Your IP address
I use the information that you have given me in order to fulfil your order and ensure a high-quality service of communication and delivery of my products and services.
I may share this information with The HMRC should it be requested for audit purposes.
Under the UK General Data Protection Regulation (UK GDPR), the lawful bases I rely on for processing this information are:
(a) Your consent. You can remove your consent at any time. You can do this by contacting Mike Hay on mike_hay_photography@hotmail.com
(b) I have a contractual obligation.
(c) I have a legitimate interest.
How I store your personal information
Your information is securely stored on a password protected spreadsheet on a password protected business computer and accessed via a protected smartphone and tablet.
If you attend a workshop, course or photography guided tour I keep your personal data for a period of 6 years for HMRC Purposes.
If you make an enquiry about a service offered by Mike Hay Photography, I will keep your data for a period of 3 months from the first enquiry unless you have given permission for me to retain your records by submitting the workshop notification form.
Any original handwritten contact forms are destroyed once the data has been transferred to the secure spreadsheet.
If you unsubscribe from email communications, all previous email records are deleted.
Your data protection rights
Under data protection law, you have rights including:
Your right of access - You have the right to ask me for copies of your personal information.
Your right to rectification - You have the right to ask me to rectify personal information you think is inaccurate. You also have the right to ask me to complete information you think is incomplete.
Your right to erasure - You have the right to ask me to erase your personal information in certain circumstances.
Your right to restriction of processing - You have the right to ask me to restrict the processing of your personal information in certain circumstances.
Your right to object to processing - You have the the right to object to the processing of your personal information in certain circumstances.
Your right to data portability - You have the right to ask that I transfer the personal information you gave me to another organisation, or to you, in certain circumstances.
You are not required to pay any charge for exercising your rights. If you make a request, I have one month to respond to you.
Please contact me at mike_hay_photography@hotmail.com or 07789 930984 if you wish to make a request.
How to complain
If you have any concerns about my use of your personal information, you can make a complaint to me at Mike Hay Photography, The Steadings, Keltneyburn, PH15 2LF.
You can also complain to the ICO if you are unhappy with how I have used your data.
The ICO’s address:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Helpline number: 0303 123 1113
ICO website: https://www.ico.org.uk